Milton-Freewater CARE Coordinator

General Information
Closing Date: 
7/21/2017
Salary Range: 
$33,300 - $40,220
Type of Employment: 
FTE - Full Time
Start Date: 
8/1/2017
Age Range/Instructional Level : 
PK-12
District Information
District: 
InterMountain ESD
School: 
Milton-Freewater
Address: 
2001 SW Nye Ave
City: 
Pendleton
State: 
OR
Zip Code: 
97801
County: 
Umatilla
Contact Name: 
Charlene Surber
Contact Phone: 
541-966-3224
Contact Title: 
Human Resources Assistant
Additional Information
Special Instructions to the Applicant: 
Please submit the following to the Human Resources Department in order to be considered (Application materials will be accepted through USPS mail, fax, email and hand delivery): • IMESD Employment Application • Letter of interest • Resume • 3 Letters of Recommendation

Description of Position: This position provides organizational support for the Community Access for Resources Effectiveness Program (CARE) in Umatilla County.  Working in partnership with and directly supporting the efforts of local schools and community programs to improve family stability and academic learning needs of students in the region, resulting in a reduction of chronic absenteeism to further stabilize Non-TANF families

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Develop procedures to coordinate agency and school efforts for children and families.

  • Act as a universal referral point for schools and community social services agencies.

  • Coordinate and schedule CARE Team meetings in schools served.

  • Facilitate CARE Team meetings in each school.

  • Track and evaluate outcome of CARE Team meetings.

  • Time will be split between program representation, program coordination, and program oversight.

Program Representation

  • Serve as major referral intake point.

  • Review referral to determine agency representation needed.
  • Determine referral applicability to program parameters.
  • Schedule CARE Team meeting for appropriate referrals.
  • Respond to questions and requests for information about CARE.
  • Present information for community partners, as needed.
  • Develop reports for community agencies, as needed.
  • Publicize CARE description and potential services offered.
  • Work directly with families to provide stability supports.
  • Build rapport with referred families by using a strength based approach to develop a detailed plan of action to connect them to the appropriate services that can prevent job loss or academic failure.
  • Help families navigate other resources needed in the community

Program Coordination

  • Serves as central point of contact for all members involved with the CARE program.

  • Have frequent contact and receives input and program/case direction from CARE Team members and referred families.

  • Schedule base team meetings.

  • Determine which cases will be staffed/re-staffed.
  • Set weekly agenda for each school.
  • Identify resources.
  • Contact appropriate agencies.
  • Coordinate, attend, and facilitate base team meetings.
  • Ensure confidentiality requirements are explained and met.
  • Report to the CARE Steering Committee.
  • Identify action items from CARE Team meetings.
  • Set responsible person for each action and due date.
  • Communicate unexpected developments with CARE Team.
  • Contact referral source to update on actions taken.

Program Oversight

  • Strengthen partnerships with schools to reach underserved, underrepresented families in poverty.

  • Prevent entry into TANF programs

  • Ensure services related to case plans are occurring.

  • Contacts persons in charge of actions.
  • Reviews cases to ensure that action items are completed.
  • Oversight of family responsibilities.
  • Maintains and updates data base to track referrals.
  • Advocates development of community resources.
  • Creates quarterly and annual reports of progress.
  • Other duties as assigned.

PROFESSIONAL RELATIONSHIPS:

Establish and maintain collaborative and effective working relationships with Local Wellness agencies, Morrow County Health staff members, DHS and other County employees, and school staff, representatives of other agencies and organizations, and members of the community.

PROFESSIONAL DEVELOPMENT:

Attend education modules that encourage professional development and enhance continual learning; assist in training and mentoring of co-workers; and maintain regular and consistent attendance.

General Requirements

  • Comply with IMESD performance standards.

  • Maintain strict confidentiality regarding all information acquired in the scope of the position.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Individual will have a valid driver license and reliable, insured transportation for travel throughout Umatilla County.

EDUCATION and/or EXPERIENCE:

At least two years of experience working with children and families in a social service related setting. Early childhood experience preferred. Possess a familiarity with agencies and services available in the community to provide support to children and families. Possess a valid Oregon Drivers’ license. Ability to travel within the County. Ability to work a flexible schedule when necessary. Possess excellent interpersonal, verbal and written skills.  Bi-Lingual Spanish Required.

SKILLS:

  • Ability to multi-task, prioritize, and work in a high-energy environment.

  • Ability to work a flexible schedule when necessary.

  • Excellent computer skills.

  • Extremely detail oriented and organized.

  • Possess excellent interpersonal, verbal and written skills.

  • Flexibility and amiable to change.

  • Ability to exercise tact, diplomacy, independent judgment and aptitude for handling and processing privileged information with professional integrity.

  • Knowledge of agencies and services available in the community to provide support to children and families.

  • Ability to work effectively with staff, community, and local district personnel.

  • Ability to work independently.

  • Bilingual Spanish Required.

SOFTWARE REQUIREMENTS:

Microsoft Office Suite (PowerPoint, Access, Excel, Word)

Internet Browser

Microsoft Outlook

TRAVEL REQUIREMENTS:

CARE Coordinator will be required to work at multiple work sites and may be required to travel on overnight assignments and/or outside regular workday hours.

PHYSICAL DEMANDS:

CARE Coordinator must have the ability to work a flexible schedule when necessary. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

SUPERVISORY RELATIONSHIPS:  Work under the direct supervision and assignment of the Assistant Superintendent in collaboration with Umatilla County DHS and the Board of Commissioners. Works in partnership with the CARE Steering Committee.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veterans' Affairs indicating receipt of a non-service connected pension to your application.  Disabled Veterans must also submit a copy of their Veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214/215


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