Secretary

General Information
Closing Date: 
3/22/2017
Salary Range: 
$16.50 - $17.00 Per Hour DOE
Type of Employment: 
FTE - Full Time
Start Date: 
8/1/2017
District Information
District: 
Stanfield
Address: 
1120 N Main
City: 
Stanfield
State: 
OR
Zip Code: 
97875
Contact Name: 
Shelley Liscom
Contact Phone: 
541-449-8766
Contact Title: 
Superintendent
Additional Information
Special Instructions to the Applicant: 
Submit a letter of application, 3 letters of recommendation, a resume, and a completed application form to: Shelley Liscom, Superintendent Stanfield School District #61R 1120 North Main Stanfield, OR 97875 Phone: (541) 449-8766/FAX (541) 449-8768

 

This is a full time position beginning with the 2017-18 school year.

Job Title: Secretary

Reports To: Principal

Job Goal: To perform specialized and complex secretarial, clerical and office coordination duties to support the Stanfield Secondary School.

Essential Requirements: To perform this job successfully, an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability needed for the position.

1. High School Diploma or equivalent

2. 3 years of experience in general clerical work requiring frequent contact with the public

3. 18 years of age or older

4. Ability to work harmoniously with others and to communicate effectively (both verbally and in writing) with students, parents, and teachers

5. Ability to maintain confidentiality

6. Ability to recognize, listen and respond to sensitive situations with students, parents and staff

7. Ability to perform secretarial and administrative support functions requiring independent judgment, decision-making and problem-solving

8. Ability to compile information and data, maintain extensive eligibility and other athletic-related records, prepare reports, analyze eligibility requirements carefully and adopt effective courses of action

9. Ability to tolerate frequent interruptions by telephone and by drop-in visits by students, parents and staff

10. Skilled in computer and digital operations, use of computer programs involving word processing and database programs, as well as online calendar platform scheduling systems

11. Ability to use standard office equipment (i.e. computer, telephone, intercom, calculator, copier, fax, scanner, etc.)

12. Ability to type with accuracy and at a speed necessary for successful job performance

13. Possess language skills including composition, punctuation, spelling and correct usage

14. Perform physical requirements which may include:

a. Moderate degree of physical stamina

b. Ability to stand, walk and bend frequently, and occasional lifting up to 50 lbs.

c. Ability to use computer, telephone and other office equipment for extended periods of time

d. Ability to make frequent trips from desk to counter, files and other locations in the school building

e. Possible exposure to bodily fluids in assisting students with rest rooms and in tending to injuries and illnesses

Essential Duties and Responsibilities: include the following (other duties may also be assigned)

1. Provide administrative support to all programs within the secondary school

2. Enroll students and maintain student records and files;

3. Type all correspondence, reports, bulletins, purchase orders, newsletters, schedules and other related items;

4. Process incoming mail;

5. Answer and screen telephone calls and screen walk-in visitors, provide information on school policies/procedures or refer calls to appropriate staff member

6. Arrange for substitute employees;

7. Order and maintain office supplies;

8. Create purchase orders, receive, and process orders;

9. Maintain a filing system for all forms, schedules, correspondence and records;

10. Care for ill children and arrange transportation home when needed;

11. Maintain building inventory records;

12. Maintain and protect the confidentiality of records;

13. Train and supervise student assistants on telephone etiquette, acting as receptions for students and parents, delivering a variety of material to teachers and offices and performing general office duties

14. Perform such other tasks (which may require knowledge of other job descriptions) as may seem appropriate to the Board or Administration

Certificates, licenses, registrations, bonding and/or testing required:

1. Must possess and maintain a valid First Aid card

2. Criminal Background and Fingerprint Clearance

Salary and Benefits: $16.50-17.00 per hour, Maximum of $1353.00 towards Medical, Dental, Vision Insurance. Approximately 174 day contract. (http://www.stanfield.k12.or.us/district_office/employee_info -see OSEA contract.)

Evaluation: Following the probationary period, performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on evaluation of classified personnel.

To Apply: Submit a letter of application, 3 letters of recommendation, a resume, and a completed application form to:

Shelley Liscom, Superintendent

Stanfield School District #61R

1120 North Main

Stanfield, OR 97875

Phone: (541) 449-8766/FAX (541) 449-8768

AN EQUAL OPPORTUNITY EMPLOYER