High School Secretary

General Information
Type of Employment: 
FTE - Full Time
Start Date: 
8/7/2017
District Information
District: 
Athena-Weston School District
School: 
Weston-McEwen High School
Address: 
375 S Fifth Street
City: 
Athena
State: 
OR
Zip Code: 
97813
County: 
Umatilla
Contact Name: 
Laure Quaresma
Contact Phone: 
541-566-3551
Contact Title: 
Superintendent
Additional Information
Special Instructions to the Applicant: 
Application Procedures: A completed Oregon Statewide Application or apply online at www.athwest.k12.or.us. Include a resume, letter of intention, two letters of reference

PURPOSE STATEMENT

The job of High School Secretary provides administrative support at the high school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

ESSENTIAL FUNCTIONS

  • Monitors ASB revenues and expenditures for legal compliance, budget authority and cash flow. 
  • Transmits records and deposits all income.
  • Responsible to balance daily cash receipts.
  • Process ASB payments to vendors.
  • Process ASB purchase orders.
  • Maintain ASB revolving funds.
  • Compiles data for the purpose of preparing reports or processing requests.
  • Compiles data from a variety of sources (e.g. student information system, work requests, personnel records, sports schedules, bus routes, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
  • Coordinates assigned projects and/or activities (e.g. parent teacher conferences, travel requirements, testing schedules, report card mailings, athletic contests, etc.) for the purpose of completing activities, managing building usage, and/or delivering services in a timely fashion.
  • Maintains a variety of manual and electronic documents files and records (e.g. student attendance, athletic eligibility, teacher handbooks, emergency information, facility use, time sheets, work orders, notification logs, etc.) for the purpose of providing up-to- date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Monitors students referred for illness for the purpose of ensuring student welfare and maintaining a secure office environment.
  • Prepares a variety of correspondence, reports and other materials (e.g. ASB, school calendar, withdrawal notices, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Processes a variety of documents and materials (e.g. travel reimbursements, data corrections, status changes, absence verifications, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
  • Researches assigned topics (e.g. attendance records, athletic policies, education codes, etc.) for the purpose of providing information for addressing department operations.
  • Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Schedules activities (e.g. appointments, meetings, travel reservations, facility usage, etc.). 
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the high school.

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing; customer service; and problem solving.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office equipment/software; and English grammar, punctuation, and spelling.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job- related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; adapting to changing priorities; and working with frequent interruptions.

Special Requirements

  • May require current First Aid and CPR certification
  • Completed Employment Application/ Background Check.
  • Must complete Safe Schools and Blood Borne Pathogens Training upon hire.

This position reports to the School Principal

Salary Range: Per Collective Bargaining Agreement

Athena-Weston School District Classified Salary Schedule


Accessibility Statement - The InterMountain ESD is committed to making its electronic and information technologies accessible to individuals with disabilities. We are currently in the process of upgrading our web site to insure we meet or exceed the World Wide Web Consortium’s (W3C’s) Web Content Accessibility Guidelines (WCAG) 2.0 Level AA and the Web Accessibility Initiative Accessible Rich Internet Applications Suite (WAI-ARIA) 1.0 for web content.

For more information on how to report an issue related to the accessibility or how to file a formal Section 504 or ADA (Title II) complaint about the accessibility of any content on an InterMountain ESD website, please see our full Accessibility Statement.

Anti-Discrimination Policy - It is a policy of the InterMountain ESD that there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age, sexual orientation, or disability in any educational programs, activities or employment. For more information, visit the Anti-Discrimination Policy page.