Receptionist Part-Time - La Grande

General Information
Closing Date: 
6/28/2017
Salary Range: 
$13.00 per hour
Type of Employment: 
Temporary
Start Date: 
7/19/2017
District Information
District: 
InterMountain ESD
School: 
Joseph Bldg. La Grande
Address: 
2001 SW Nye Ave
City: 
Pendleton
State: 
OR
Zip Code: 
97801
County: 
Union
Contact Name: 
Charlene Surber
Contact Phone: 
541-966-3224
Contact Title: 
HR Specialist
Additional Information
Special Instructions to the Applicant: 
Please submit the IMESD general application, resume, 3 letters of recommendation and a cover letter to Human Resources via email: Charlene.surber@imesd.k12.or.us, FAX 541-966-4696 or Mail 2001 SW Nye Ave Pendleton OR 97801

SUMMARY:

Serve as the receptionist and initial point of contact for visitors at Joseph Building facility.  Provide clerical support to Joseph Building staff.  This position is year round, with lighter work schedule in the summer.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Maintain building security by monitoring visitor access, maintaining security awareness, issue visitor passes where required and be aware of and report suspicious activity

  • Greet connecting or directing them to the appropriate person or location

  • Answer incoming phone calls in a timely and polite manner, screening and directing calls to appropriate persons.When necessary, take and deliver messages.

  • Answer questions, providing correct information or directing the inquiry to the appropriate person

  • Provide support to IMESD Joseph Building staff by requesting documents; sending, receiving and delivering faxes; copying; proofreading; entering information into the child database system; creating materials, etc.

  • Manage mail and deliveries, sorting and delivering to the correct person or location

  • Prepare outgoing mail for pick-up or courier

  • Monitor, control and order office supplies and forms

  • Maintain office equipment and report any malfunctions

  • Maintain a safe and clean reception and office area by complying with procedures, rules, and regulations

  • Willing to cross train for other jobs to provided support if/when needed.

  • Maintain confidentiality regarding children, families and staff

  • Follow IMESD policies and procedures

  • Represent IMESD in an ethical and professional manner

  • Possess good writing and editing skills, using correct grammar and spelling

  • Attend mandatory staff meetings and trainings

  • Able to lift up to 25 pounds

 

EDUCATION AND EXPERIENCE

  • Bilingual Spanish preferred, but not required

  • High school diploma or GED

  • Experience as a Receptionist or Administrative Assistant and/or successful training in this area

  • Exceptional customer service skills and professional phone manner

  • Knowledge of spreadsheets, word processing documents, databases, etc.

TRAVEL REQUIREMENTS:

May occasionally be required to travel away from home on overnight assignments.  Must have reliable transportation and be able to travel to other sites in Umatilla/Morrow counties.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

TERMS OF EMPLOYMENT:           

Salary and benefits to be established in accordance with the IMESD Classified Association negotiated agreement with the IMESD Board of Directors. Schedule and assignments to be established by Department Director.

NOTE:

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. IMESD may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

 

 


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